Variation of Hours

Principals cannot make a change to a part-time employee’s hours, days and/or times of attendance unless it can be demonstrated that the change is required as a result of enrolment, organisation, funding, curriculum, structure, program and/or technology.

Identify the need for a variation

A principal can only make a variation to a part-time employee’s number of hours and/or days and/or times of attendance where it can be demonstrated that such a variation is required as a result of a change in enrolment, organisation, funding, curriculum, structure, program or technology. 

Specific reasons that may require consideration of variation of hours and/or days and/or times of attendance for part-time employees may include one or more of the following:

  • the number of new enrolments is decreasing
  • the requirement for some specialist classes is decreasing
  • there is a change in the delivery of a program, e.g. change of day or times
  • an employee is returning from parental leave on a part-time basis
  • to avoid a redundancy
  • the use of new technology, decreasing the number of hours required to undertake a task
  • there is a reduction in funding for a particular program by 2 hours per week.

Further information is available in the Implementation Guide Part 6: Variation of Part-Time Employees Hours of Work as well as Template Letters.

Process

In accordance with the VCEMEA, employers will need to undertake the following prior to varying a part-time employee’s number of hours and/or days and/or times of attendance:

  • consult with employees and give due consideration to the impact of the variation
  • advise the employee why the variation is required
  • implement the variation if no other appropriate alternatives are available

An employer cannot vary the hours and/or days and/or times of attendance of a part-time employee unless that have complied with the provisions of clause 15.1 of the VCEMEA and provided the employee with a minimum of eight weeks’ notice.

Further information can be reviewed in the Variation of Hours procedures.

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