Asbestos is the name given to a group of minerals that occur naturally in the environment that were used in a wide range of building products. Many buildings constructed prior to 1990 contain asbestos materials. Some asbestos-containing materials may have also been used after this date.
Building owners and those with management control (this includes school principals and parish priests) have responsibilities under the Occupational Health and Safety Regulations 2007 to:
- identify asbestos in workplaces (e.g. schools) and, where reasonably practicable, clearly indicate the presence of asbestos by labelling
- record the existence of asbestos in a register
- communicate the existence of asbestos
- manage any risks associated with asbestos by removing or controlling those risks.
Employers and principals should manage any asbestos in their school by:
- ensuring all asbestos has been clearly identified by a competent asbestos consultant
- keeping the asbestos consultant’s report easily accessible
- developing an asbestos register that includes:
- the location and type of asbestos (consider using photos, diagrams or building plans to assist in accurate position identification)
- the nature of the asbestos (friable or non-friable)
- the condition of the asbestos
- any work activities that may affect or cause damage or deterioration to the asbestos
- providing ready access to the asbestos register for staff and contractors (e.g. electricians, plumbers, maintenance staff, builders, painters, carpenters)
- where asbestos has been located, clearly indicating its presence and location. If reasonably practicable, this should be done by labelling
- reviewing and updating the asbestos register every five years (or earlier, if asbestos products have been removed, enclosed or sealed or additional products discovered)
When organising an asbestos audit it is important to know the type of audit needed, this will be either a division 5 or 6 audit.
- A division 5 audit is non-intrusive, and aims to ensure compliance with having a current asbestos register available to site workers and contractors (or updating a previous register).
- A division 6 audit is destructive, and aims to identify asbestos and other hazardous materials prior to renovation / demolition works.
The details of any asbestos products identified during an asbestos audit need to be recorded in an asbestos register which should include the:
- Location of the asbestos
- Type of asbestos
- Nature of the asbestos (friable or non-friable)
- Condition of the asbestos
- Work activities that may affect or damage the asbestos.
Asbestos registers need to be:
- Easily accessible and made available to interested staff and contractors such as electricians, plumbers, maintenance staff, builders, painters, carpenters
- Reviewed every 5 years, or if there is any change (including removal) to the asbestos
- Reviewed before any demolition or refurbishment work is undertaken.
Asbestos in the school must be clearly identified. Different methods of indicating the presence of asbestos include:
- Using a register that records where the asbestos is located
- Placing labels directly on asbestos (if safe to do so)
- Placing colour-coded labels on asbestos and informing all employees what the labels mean
- Placing a sign at the entrance to the workplace or work area.
Managing asbestos emergencies
Asbestos emergencies occur when asbestos is discovered unexpectedly and prompt action needs to be taken. Managing an asbestos emergency involves:
- Removing people from the area and isolating it
- Informing affected people
- Seeking professional advice
- Checking the asbestos register
- Arranging to have the material tested
- Arranging for the removal of the material
- Updating records.
Managing asbestos removal
If there is identified asbestos and the school is planning to carry out demolition or refurbishment work, the asbestos needs to be removed before work starts. For a quick overview refer to Managing the Removal of Asbestos.
Asbestos emergencies occur when asbestos is discovered unexpectedly and prompt action needs to be taken.
Examples of asbestos 'emergencies'
- Asbestos discovered unexpectedly during trade activities such as plumbing, electrical work, renovations, demolition activities, excavating soil or digging trenches, removing carpet and finding vinyl tiles underneath, working in previously inaccessible areas, etc.
- Asbestos products being removed from nearby properties and airborne dust contaminating the school site
- Property damage when asbestos products are disturbed or after fires
- Illegal dumping of asbestos products or asbestos contaminated soil on school property.
If asbestos is discovered or suspected, prompt action needs to be taken:
- Cease activities in the area
- Do not touch the material
- Remove people from the area
- Assume the material contains asbestos until the material has been properly identified
- Close windows and turn off air conditioning if asbestos dust could be present
- Notify the Principal and appoint a person to manage the situation
- If safe to do so, isolate the area with signage and barricades
- Inform staff, the community and legislative/regulatory bodies (if applicable) as required.
- Seek advice from one or more of the following:
- an asbestos auditor, occupational hygienist or a licenced asbestos removalist
- an OHS Advisor at the CECV IR Unit on (03) 9267 0431
- Check the school's Asbestos Register to see if there is any relevant information.
- If asbestos is present, arrange for a licensed asbestos removalist to remove it
- For further detailed information refer to the CECV OHS guidelines on Managing Removal of Asbestos.
- Complete an incident report
- Document any investigations
- Update the school’s asbestos register
- Keep records of internal/external communications and any actions taken.